As your blog starts to grow, you’ll find that you have the opportunity to write sponsored posts (or monetize in other creative ways). Each company and PR agency that you work with will pay you differently. Some will automatically deposit money into your PayPal account as soon as your post is live. Others will request a PayPal invoice. And some might pay by check, and request you send them an invoice. I’m going to show you how to create an invoice online that you can send to your clients.
The first (and easiest) option is to use PayPal. If your client is going to pay you through PayPal, this is the best way to invoice them. To make an invoice in PayPal, follow these steps:
- Log in to you PayPal account (if you don’t have one, it’s easy – and free – to set one up, and I recommend every blogger who plans on monetizing open a PayPal account as this seems to be the preferred method of payment)
- At the top of the screen, click on “Request Money”
- Click on “Create Invoice”
- Make sure your contact information is correct, and if you have a logo, be sure to add it!
- Fill out the empty fields to request your money
- Save a copy for yourself (it’s a good idea to have a folder where you save all of your invoices so you can easily access)
- Click on “Send”
Once your invoice has been created and sent, you can always go to “Manage Invoices” to see who you’ve invoiced and who has paid (and not paid). If the invoice is unpaid after the due date, PayPal gives you an easy option to remind the client about their unpaid invoice.
Sometimes, though, you might be paid with a check – and a PayPal invoice might not work.
I recently had to create an invoice for someone, and I wanted an easy-to-use template that was FREE and looked professional. I did a Google search and guess what? There are tons of free online invoice templates you can use (isn’t technology great?).
I used aynax.com to create my invoice. I chose this particular service because it’s got a clean and simple feel to it and because I could upload my logo. Once I created the invoice (follow the simple steps, it’s easy), I printed it to a PDF and emailed it to the client (after saving a copy for my records in an easy-to-find place, of course). You could also easily print the invoice and mail it (old school style, with a stamp and an envelope and everything) if necessary.
Of course, you can always create your own invoice from scratch in a program like Word. If you create your own invoice, be sure to include the following information:
- Your name and address
- Your logo
- Client’s name and address (if you have it)
- Invoice number
- Invoice date
- Due date
- Item you are sending the invoice for (for example, blog post or social media shares)
- Description of item (for example, blog post about upcoming local event/2 facebook shares)
- Notes/memos about the invoice
It’s easy to create an invoice, and it’s the professional thing to do (if you’re getting paid to blog, you need to treat your blog like a business).
Do you have any questions or anything you would add to this?